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Creative iMedia


01-Pre Production


10 - Work Plans

Work plans

Work plans: These work plans are often represented in tables. They allow more information to be stored in them than a Gannt chart, as they can include resources and locations. These are usually created in Word Processing software.

Gantt Charts: Gantt Charts essentially show work plans in a more visual and graphical way. Although they may hold less information than a tablebased approach, it is easier to visually track the sequence of events that you have to perform, and check if you are on schedule. They are usually created using Spreadsheet software. Simple formulas can also be added, such as SUM to add up the total hours.

Gantt Chart (below)

File:Financial Crises Gantt Chart.jpg - Wikimedia Commons

Uses of a work plan

Also known as Project plans – is a structured list of all tasks and associated activities needed to complete the project


Provide a timescale for the overall project to be completed. Map out against the time all the different aspects of the projects.

Content of a work plan:

Content of work plan

TASKS - show different stages or main sections

ACTIVITIES - a series of things to do in order to complete the task

DURATIONS – amount of time that each task/activity takes

TIMESCALES - how long the overall project will take

MILESTONES - key dates when a section is completed

DEADLINES - a date when something MUST be completed by

RESOURCES – what is needed to do the tasks and activities

CONTINGENCIES – ‘What if’ scenarios, back-up plans such as extra time or alternative ways to do things.

Work flow

This refers to the order that the activities will be completed in but can also be the sequence within the software application between importing assets and exporting the final output.